If you manage business travel and accommodations for event attendees, you know that without the right travel management solution, the details can be complex and time-consuming.
Luckily, EventPro's event management software has two powerful, purpose designed modules designed to help you: the Event Accommodations Module and Event Travel Module.
These two travel management tools will help you manage all of the crucial details of the business travel & accommodation arrangements, from travel expense reporting and expense management to corporate travel management and more.
Our top travel management software helps you manage all the details, including:
The Event Accommodations and Event Travel Modules are integrated seamlessly with EventPro, allowing reservations for business travelers to be linked with the appropriate attendees and events for effortless review, editing, and printing. With these features, business travel planning is now made easy and stress-free, giving you more time to focus on your business goals. Business travel planning has never been so easy!
The user-friendly "multi-add" feature in the Event Accommodations and Event Travel Modules allows you to add a travel or accommodation arrangement to multiple attendees in one quick process. The data entry for business trips is done in a fraction of the time, and you avoid the errors that arise when re-keying information. The "multi-edit" and "multi-delete" functions work in the same way, allowing you to change or delete multiple records in the time it normally takes to change or delete one.
If you already have travel and accommodation arrangements organized within files or databases, use the import feature in the Event Accommodations and Event Travel Modules to quickly add them to the event. With travel management solutions like this, you save time and money.
Using the Event Accommodations and Event Travel Modules in conjunction with EPConnect Attendee Online, you can allow attendees to select or enter their travel and accommodation information online. You then simply import the information back into EventPro’s professional event software for fast, accurate organization of attendee travel & accommodations.
Because both the Event Accommodations and Event Travel Modules are integrated with EventPro online event registration software, all of your corporate travel booking & accommodation information will be connected to the relevant attendees and events. This makes it easier for you and your staff members to find and view critical information.
When you add travel and accommodation records to attendees, the Event Accommodations and Event Travel Modules will automatically check the check in/check out dates against the arrival/departure dates. If there is a date discrepancy – e.g. the attendee's travel arrives a day ahead of the accommodation check-in – you will receive a warning.
Use the reports built into the Event Accommodations and Event Travel Modules to easily track which attendees are coming and going. You can quickly review records like reserved accommodation rooms, arrival and departure times, check in and check out dates, and more. In a sense, this makes your travel management software a form of expense management solution, helping you keep tabs on the travel expenses part of your event budget
Thanks to EventPro's multifunctional design, your event finance data and travel & accommodation records are all integrated together for easy billing.* When assigning travel and accommodation reservations to attendees, you can indicate who will be billed for the reservations, making this a spend management solution. When you later generate an invoice for the bill-to party, the travel and accommodation charges will be automatically pulled in for easy, accurate attendee billing through this element of the expense management software.
* With EventPro's Invoices & Payments Module
Are you looking to optimize venue use, streamline travel planning, provide better service, or add more value to your events, but struggling with a limited amount of time? Don't wait any longer, and start carving out the time you need from your busy schedule with EventPro Software.
Our streamlined event management system is designed to save time and boost productivity, helping you work smarter instead of harder. With EventPro's comprehensive and user-friendly solution for travel management, room scheduling, catering, and more, you can easily manage every aspect of your event business travel needs.
Our travel management software simplifies travel planning, ensuring that your employees are always informed about their travel plans and schedules. With EventPro, you can focus on delivering exceptional service and value to your attendees without getting bogged down in administrative tasks. Let EventPro help you streamline your travel planning process and achieve your goals.
Contact our friendly & helpful Solutions Consultants today for a free demonstration.